Club Officers Training – District 59 – Toastmasters International

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Each year Area Directors conduct the District sponsored Club Officer Training (COT) twice:

first round May-August and
second round December-February.

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Four hours is the minimum time it takes to effectively conduct club ofﬁcer training.
Each club ofﬁcer should be required to attend the session for that particular ofﬁce.
Club ofﬁcer training must use the club leadership training materials provided by Toastmasters International and available online item Area and Division Director Training – Facilitator Guide (item 206AG) and Area and Division Director Training – Participant Workbook (item 206AW)
- Session 1: Develop Successful Teams (item 206BW)
- Session 2: Enhance Club Quality (item 206CW)
- Session 3: Establish and Support New Clubs (item 206DW)
- Session 4: Conduct Quality Speech Contests (item 206EW)
- Session 5: Thrive in the District Recognition Program (item 206FW)
Toastmasters International also has other materials you can use for training: The Successful Club Series, The Better Speaker Series, The Leadership Excellence Series.
You could also have sessions on: The High Performance Leadership Program (item 262),Clubs’ progress in the Distinguished Club Program, Resolving conﬂict.
Remember that Area Governors can delegate this to experienced Toastmasters – it is a District Sponsored COT.
Club Officers Training must be reported through the online form available on Club Officer Training Submissions page immediately after the training, for the clubs to have their DCP achievement credited.

For more details please access Toastmasters International Club Officer Training resources page and read document Training Club Leaders (item 217)

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This first round is dedicated training new officers for their roles – to introduce them to their responsibilities. Nevertheless, a lot of officers repeat or stay quite some while on the executive board. Make training for them worthwhile as well in getting them to present an educational session.

Use the TMI materials as official presentation. It has been a good solution to providing this information interactively rather than as a lecture.

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Rob Cockburn, DTM as experienced Toastmaster created a module for successful officer training. He developed this module to save time and energy:

“This is not a TM brainwash or mindless theoretical explanation, it is a very real approach to why and then what to do. Nor is it pushing “American / German/ Someone else’s / methods. It gets the clubs to set their own goals and then decide how to achieve them. It’s big advantages are: there is a maximum one power point slide, it gets people thinking about: what they are there for (why bother having a club executive?), what do you really what to do, and how to accomplish it. The executive then sees

what they should do to have a great club
that the DCP is not the reason for their existence but a valuable measuring tool to see if they are achieving their goals

Be sure that the presenters takes some time of preparation beforehand, reading the Trainer notes and thinking about what one actually does to have a successful club.Rob has always got great feed back on this method and even better, great successes from the clubs”.

Ellen Hermens, DTM (Lieutenant-Governor E&T 2008/09): “I consider Rob´s approach as an excellent example. I always conducted very interactive officer trainings as the attendees remember better what they learned by experience than by lecture.“

Files for Download:

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For the second round of COT you have usually officers who got to know their responsibilities and might have encountered some obstacles or learned what is most effective. Please provide enough time to discuss their experiences. All officers have now worked for half a year in their role and might see some things differently.

The officer trainings should have a duration of 4 hours and should include:

Review (exchanging/discussing experiences – make it a project from the advanced manual “Discussion Facilitator”)
DCP status – where is the club in the Distinguished Club Program and the Club Success Plan (50% or further? If not – what can they do to achieve it?)
Calendar of important dates – Dues are due March 31st, Proxies for the convention, Club Contests, Area Conference, Division Conference and District Conference
Successors – now is the time to nominate your successors
Educational session – in a topic which is useful for the Club officers (delegate that to experienced officers to have them attend and share their valuable experience).

And remember in all your trainings: provide and have FUN!

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