Parliamentary Procedure is the body of rules, ethics, and customs governing meetings and other operations of clubs, organizations, legislative bodies, and other deliberative assemblies, like our own clubs and our “mother” organization Toastmasters International.
At its heart is the rule of the majority with respect for the minority. Its object is to allow deliberation upon questions of interest to the organization and to arrive at the sense or the will of the assembly upon these questions. Self-governing organisations like ours follow parliamentary procedure to debate and reach group decisions—usually by vote—with the least possible friction.
Rules of order consist of rules written by the body itself (often referred to as bylaws), but also usually supplemented by a published parliamentary authority adopted by the body. In our case we use Robert’s Rule of Order Newly Revised.
You may find this PP_Chart useful while conducting your business meetings in order to remember all the different kind of motions that can be used.
In order to clarify the process of using Parliamentary Procedure, our District Parliamentarian – Marike Dijksterhuis – prepared a presentation that you can find here.
Or check the concised version: Parliamentary Procedures concised.