Officer Roles in a Club

The President

  • Is the club’s CEO;
  • Coordinates Club Success Plan – Distinguished Club Program
  • Coordinates and delegates duties to the Committee Officers;
  • Supervises that all these duties are carried out;
  • Chairs the Committee and Club meetings;
  • Is member of the Area Council and of the District Council;
  • Inducts new members and presents each one with a TM pin and an Information Package;
  • Coaches team members; recognizes achievements;
  • Insures members’ satisfaction;
  • Inspires the Club with the aims of Toastmastering including attendance at Area, Division and District Conferences and participation in Area, Division and District Speech Contests;
  • Votes at Annual Business Meeting.

The Vice President Education

  • Sets up the education program for the year;
  • Keeps records of member performances and progress;
  • Encourages members to participate in the various assignments in Club meetings, while providing educational information;
  • Assists and supports new members; assigns mentors for new members if required;
  • Ensures members’ satisfaction;
  • Acts for the President, chairs meetings etc. when the President is absent;
  • Directs planning and implementation of the manual-based programs and educational seminars, scheduling members for speeches, and encouraging members to achieve their goals;
  • Is member of the Area Council and of the District Council;
  • Vote at Annual Business Meeting.

The Vice President Membership

  • Plans and implements a marketing effort to maintain and increase the membership level, working with groups both inside and outside of Toastmasters;
  • If applicable, coordinates an induction ceremony for new members;
  • Greets all guests and answers their questions;
  • Maintains contact with each member; Insures members’ satisfaction;
  • Follows up on guests, new members, and members not attending meetings; maintains attendance records;
  • Is responsible for the new members goal in the Distinguished Club Program together with the VP Public Relations and for the dues renewal report together with the Secretary and the Treasurer;
  • Is member of the Area Council.

The Vice President Public Relations

  • Runs a program to maintain a positive image of Toastmasters for all members, guests and the general public;
  • Is responsible for the new members goal in the Distinguished Club Program together with the VP Membership;
  • Is responsible for distributing news releases regarding activities and works with (or is) the Newsletter Editor;
  • Promote the club in the local media; maintains a club web page;
  • Announces upcoming events and programs;
  • During the meetings, he/she greets guests and answers their questions.

The Secretary

  • Is responsible for records and correspondence;
  • Manages the official Club documents, membership and officers records, orders for Toastmasters supplies, minutes of meetings etc;
  • Is responsible for the dues renewal report together with the Vice President Membership and theTreasurer;
  • During the meetings, he/she circulates an attendance sheet;
  • Records the minutes of each club and Executive committee meeting;
  • Makes sure that all club relevant information reaches those members who do not have an email address.

The Treasurer

  • Is responsible for the financial policies, procedures, audits and controls;
  • Is responsible for all bank related issues;
  • Receives and disburses dues and funds in payment of obligations, and plans a budget for the committee;
  • Is responsible for the dues renewal report together with the Vice President Membership and the Secretary.

The Sergeant at Arms

  • Serves as the main host, welcoming members and guests to meetings (together with the VP Public Relations and VP Membership);
  • Makes the arrangements for meetings, including refreshments, seating, materials and equipment;
  • Organizes the collection and counting of ballots;
  • Controls the club property between meetings.

The Immediate Past President

  • Provides guidance and serves as a resource to Club Officers and members;
  • Assists in the preparation of the Club Success Plan;
  • Promotes the Club efforts to become a Distinguished Club;
  • Chairs the Nominating Committee each year prior to the annual elections.