Officer Roles in a Club
 | Officer Roles for download as Powerpoint presentation. | 138 K |
The President
- Is the club's CEO;
- Coordinates Club Success Plan – Distinguished Club Program
- Coordinates and delegates duties to the Committee Officers;
- Supervises that all these duties are carried out;
- Chairs the Committee and Club meetings;
- Is member of the Area Council and of the District Council;
- Inducts new members and presents each one with a TM pin and an Information Package;
- Coaches team members; recognizes achievements;
- Insures members’ satisfaction;
- Inspires the Club with the aims of Toastmastering including attendance at Area, Division and District Conferences and participation in Area, Division and District Speech Contests;
- Votes at Annual Business Meeting
The VP Education
- Sets up the education programme for the year;
- Keeps records of member performances and progress;
- Encourages members to participate in the various assignments in Club meetings, while providing educational information;
- Assists and supports new members; assigns mentors for new members if required;
- Insures members’ satisfaction;
- Acts for the President, chairs meetings etc. when the President is absent;
- Directs planning and implementation of the manual-based programs and educational seminars, scheduling members for speeches, and encouraging members to achieve their goals;
- Is member of the Area Council and of the District Council;
- Votes at Annual Business Meeting
The VP Membership
- Plans and implements a marketing effort to maintain and increase the membership level, working with groups both inside and outside of Toastmasters;
- If applicable, coordinates an induction ceremony for new members;
- Greets all guests and answers their questions;
- Maintains contact with each member; Insures members’ satisfaction;
- Follows up on guests, new members, and members not attending meetings; maintains attendance records;
- Is responsible for the new members goal in the Distinguished Club Program together with the VP Public Relations and for the dues renewal report together with the Secretary and the Treasurer;
- Is member of the Area Council.
The VP Public Relations
- Runs a program to maintain a positive image of Toastmasters for all members, guests and the general public;
- Is responsible for the new members goal in the Distinguished Club Program together with the VP Membership;
- Is responsible for distributing news releases regarding activities and works with (or is) the Newsletter Editor;
- Promote the club in the local media; maintains a club web page;
- Announces upcoming events and programs;
- During the meetings, he/she greets guests and answers their questions.
The Secretary
- Is responsible for records and correspondence;
- Manages the official Club documents, membership and officers records, orders for Toastmasters supplies, minutes of meetings etc;
- Is responsible for the dues renewal report together with the Vice President Membership and theTreasurer;
- During the meetings, he/she circulates an attendance sheet;
- Records the minutes of each club and Executive committee meeting;
- Makes sure that all club relevant information reaches those members who do not have an email address.
The Treasurer
- Is responsible for the financial policies, procedures, audits and controls;
- Is responsible of all bank related issues;
- Receives and disburses dues and funds in payment of obligations, and plans a budget for the committee;
- Is responsible for the dues renewal report together with the the Vice President Membership and the Secretary.
The Sergeant at Arms
- Serves as main host, welcoming members and guests to meetings (together with the VP Public Relations and VP Membership);
- Makes the arrangements for meetings, including refreshments, seating, materials and equipment;
- Organizes the collection and counting of ballots;
- Controls the club property between meetings.
The Immediate Past President
- Provides guidance and serves as a resource to Club Officers and members;
- Assists in the preparation of the Club Success Plan;
- Promotes the Club efforts to become a Distinguished Club;
- Chairs the Nominating Committee each year prior to the annual elections.
You would like to support the district in long-term matters? Take a look and get in touch with us. SAB
Review Spring 2011 Conference
Choose country
