Voting members of the district council are the club presidents, vice presidents education and the members of the district executive committee: district governor, lt. governor education and training, lt. governor marketing, the immediate past district governor, public relations officer, secretary, treasurer, division governors and area governors.

For Download: The Hague Proxy Form

What is a Proxy:
The district sends a credential/proxy form to each club president and vice president education in the district in advance of a district council meeting for use in the event either, or both, cannot attend the meeting. You may include this form in the District Newsletter or in the mailing announcing the meeting. The credential/proxy form must contain all of the following:

• District number
• Description of event
• Date and location of meeting
• Space for club name and number
• Space for name of club representative or proxy holder
• Space for signature of authorization of club officer and office held
• The date the credential/proxy is signed

Who Can Be A Proxy Holder?
Either the club president or the club vice president education may designate, in writing, any active member in good standing of the club to act as a proxy or proxies and cast one or both of the club’s ballots at the district council meeting. If one of those officers is not at the meeting and has not designated, in writing, an active member of the club to act as proxy or proxies of the club at any council meeting, the other officer in attendance may cast two votes. The intent is to assure that every club will be able to cast two votes. No other proxies are valid at any such meeting.

More details on http://www.toastmasters.org/Members/OfficerResources/DistrictOfficerResources/Elections/GeneralDistrictElectionInformation/DistrictElectionProcedures.aspx